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Documentation Index

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Metaweave includes several supplementary reports beyond the standard Noon / Arrival / Departure cycle. This guide covers all four:
  • Statement of Facts (SOF) Report — chronological port events after every cargo operation
  • Vessel Port Performance Survey — terminal feedback after cargo ops
  • Delay Report — off-hire / delay events that fall between regular reports
  • MonthEnd Bunker Data — end-of-month SECA / Non-SECA HSFO rollup
All four reports share the same submission flow as Noon / Arrival / Departure: click Submit, copy the encoded block from the Form Submission modal, paste into a plain-text Outlook email, and send to the shore inbox. See the Forms Guidelines → Submission of Metaweave Forms for the full workflow.

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When each report is filed

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Statement of Facts (SOF) Report

The SOF Report records the chronological list of port events from Arrival to Departure. It complements — but does not replace — the Events section inside Noon / Departure reports:
ReportPurpose
SOF ReportCommercial / demurrage-relevant timestamps
Noon / Departure EventsPerformance-relevant timestamps
When to send: After completing cargo operations at one port, before or at the same time as the Departure report.

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VOYAGE section fields

FieldMeaning
Voyage NumberCurrent voyage number.
PortPort of the SOF.
Port ETD SOFDate / time the vessel departed (or will depart) the port, in local port time.
GMT OffsetGMT offset of the port local time.
Port Activity TemplateDrop-down — select the port-activity template assigned by the operator for this port call. Populates the default list of rows below.
RemarksFree text.

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Port activity timeline

The SOF table contains one row per port event. Each row has:
  • Event Type (drop-down) — typical events include: NOR TENDERED, ALL FAST, HOSES CONNECTED, COMMENCED LOADING / COMMENCED DISCHARGE, COMPLETED LOADING / COMPLETED DISCHARGE, HOSES DISCONNECTED, CLEAR FROM BERTH, CREW CHANGE, STORES DELIVERY, SURVEYOR ON BOARD, CARGO DOCUMENTS ON BOARD, LAST LINE
  • Start Date/Time + GMT
  • End Date/Time + GMT
  • Duration
  • Remarks
SOF events are not the same as Noon / Departure Events. Never copy a SOF event into a performance report. Conversely, LOADING, DISCHARGING, IDLE IN PORT, SHIFTING TO BERTH, etc. belong in Noon / Departure Events and do not belong in the SOF.

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Master’s Name

First and last name. Required.

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Vessel Port Performance Survey

The Port Performance Survey is a short questionnaire completed at the end of the port call by the Terminal Representative. It captures terminal-side feedback on the vessel — legibility, communication, cargo performance, dimensions fit, etc. The Master collects the answers and submits the form. When to send: At the end of the port call, together with or just before the Departure report.

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Header fields

FieldMeaning
Voyage NumberCurrent voyage number.
PortPort of the survey.
Date/TimeDate and time of completion.
Vessel ConditionBallast / Laden.

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Questions (1–12)

Each question is a Yes / No tick-box unless otherwise noted. Tick the box if the answer is Yes; leave blank otherwise.
1

Q1 — Safety briefing

Was a suitable ship and shore safety / cargo operation briefing held before cargo operations took place?
2

Q2 — Legislation compliance

Did the ship fully comply with all legislation whilst at your terminal?
3

Q3 — Communications

Were the ship’s communications correct, prompt and understandable?
4

Q4 — Staff conduct

Were the ship’s staff co-operative, contactable and of smart appearance?
5

Q5 — Cargo performance

Did the vessel’s cargo performance meet your requirements / expectations?
6

Q6 — Dimensions and equipment

Do the vessel’s dimensions and equipment suit your terminal’s requirements?
7

Q7 — Problem-free visit

Was the vessel free of problems during this visit? (If “No”, describe in Q11.)
8

Q8 — Required actions completed

Have all required actions by the vessel to your port been completed? (If “No”, describe in Q11.)
9

Q9 — Return invitation

Would you like to see this vessel return to handle another cargo at your terminal?
10

Q10 — Overall Rating

Drop-down: Poor / Fair / Good / Very Good / Excellent
11

Q11 — Additional comments

Any additional comments / improvements. (Free text — leave empty if none.)
12

Q12 — Path to excellent

What does this vessel have to do to achieve an excellent rating? (Free text — leave empty if none.)

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Terminal Representative

FieldNotes
Terminal Representative NameFull name of the terminal contact.
TitleJob title.
Contact NumberPhone / direct line.

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Submission

The Master submits the survey the same way as any other Metaweave form — click Submit, copy the encoded block, paste into a plain-text email to the shore inbox. The terminal representative does not submit directly.

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Delay Report

The Delay Report logs a single off-hire / delay event that does not fit the normal Noon / Arrival / Departure cadence — e.g. a prolonged equipment failure, unscheduled stoppage, or waiting for orders chargeable to a specific party. When to send: As soon as the delay event is resolved, before the next scheduled performance report.

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Fields

FieldMeaning
Voyage NumberCurrent voyage number.
Delay StartLocal date / time + GMT.
Delay EndLocal date / time + GMT.
Delay DurationAuto-computed from Start / End.
MilesDistance covered during the delay, if any.
Delay TypeDrop-down — OFF HIRE, PLANNED OFF HIRE, OFF HIRE REVERSE, UNDERPERFORMANCE CLAIM, etc.
Reason for DelayDrop-down — ENGINE PROBLEMS, MACHINERY BREAKDOWN, TECHNICAL PROBLEMS, WEATHER, AWAITING ORDERS, CREW CHANGE, MEDICAL, STORES DELIVERY, HULL DAMAGE, FIRE, GROUNDING, BREACH OF TCP, etc.
RemarksFree text — mandatory for any delay flagged for a charter-party claim.
When a delay is captured via a Delay Report, do not also capture it as an event in the current Noon / Departure report. The shore system automatically links the Delay Report to the corresponding performance report by timestamp.

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Fuel consumption during delay

For each fuel grade on board, enter:
ColumnMeaning
Fuel TypeHSFO, LSMGO, VLSFO, VLSFO (≤80 cST)
ConsumptionMT consumed during the delay period.
Ending ROBRemaining on board at delay end, in MT.

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Master’s Name

First and last name. Required.

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MonthEnd Bunker Data

The MonthEnd Bunker Data report is a single summary submission per calendar month covering total HSFO consumption split between SECA and Non-SECA areas. It is used for MARPOL Annex VI / MRV compliance reconciliation. When to send: On the last day of each calendar month, after the Noon report.

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VOYAGE section fields

FieldMeaning
Voyage NumberMost recent voyage number on the last day of the month.
PortCurrent port (or AT SEA).
Vessel ConditionBallast / Laden.
Form DateDate the form is being filled.
Start Date / Time (GMT)00:00 GMT of day 1 of the month.
End Date / Time (GMT)Last minute of the month in GMT (e.g. 23:59 GMT on day 30 / 31 / 28 / 29).

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Consumption split

FieldMeaning
ECA Consumption — HSFO onlyTotal HSFO consumed inside SECA / ECA zones during the month, in MT.
Non-ECA Consumption — HSFO onlyTotal HSFO consumed outside SECA / ECA zones during the month, in MT.
Total Consumption HSFOAuto-computed sum of the above.
The form compares Total Consumption HSFO against the sum of HSFO consumption from all daily Noon / Arrival / Departure reports for the same month. If the difference exceeds the configured tolerance, a validation error is shown and the form cannot be submitted until the numbers reconcile.

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Bunker ROB

For each grade on board on the last day of the month, report:
ColumnMeaning
ROB StartRemaining on board at 00:00 GMT on day 1 of the month.
ROB EndRemaining on board at the end of the last day of the month.
This is a simple month-over-month reconciliation — no Used-For split is required here.

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Scrubber Info (scrubber-fitted vessels only)

If the vessel has a scrubber, update the cumulative scrubber running hours and mode for the month. Leave blank if the vessel has no scrubber.

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Master’s Name

First and last name. Required.